Communication in the business world has become more sophisticated with the help of technology. The limitations of telephone calls and emails (e.g., no transfer of non-verbal communication and not being able to see the people on the other line) have been resolved by video conferencing.
Video conferencing also has its shares of difficulties and challenges. Talking in person and video conferencing are two different things. While video conferencing affords distant people an efficient way to communicate and collaborate, the rules governing this system is not as easy as that in personal meetings or conversations. For one, the person being addressed is only looking at a monitor. This limited view prevents them from perceiving overall body language.
Here are some of the most ignored etiquettes and the tips to make video conferencing work for you:
Make eye contact with the camera. Some people tend to look at their monitors while speaking. At the audience’s end, it may look like as if the speaker is talking to somebody else.
Prepare for technical difficulties. Under preparation is disrespectful to other people’s time, especially when it causes you to troubleshoot in the middle of the meeting. To avoid this, let conferencing experts handle the technical details. Adigo, for example, provides complete services in conferencing and, if necessary, will include troubleshooting assistance.
Speak clearly. Effective speakers either use lapel or their natural booming voice. People gifted with a voice as large as that of an announcer may instead go to a room that amplifies voice without giving off echo. In connection to this, anticipate audio problems that may range from muffled sounds to unnecessary noises.
Wear non-distracting attire. As a speaker, your clothes should be as formal as you were to appear in a live lecture. Women must also do away with loud jewelry and revealing clothes.
These are some of the things to remember when doing a video conference. The effectiveness of a video conferencing may go a long way if you know how to handle the basics.